Wedding Coordination & Management

You have done all the researching, planning and organising every details for your wedding. You've booked one of the best photographer, picked the top menu options and paid for extra bar coverage. You’ve packed your card box, guest book, pens, photos of the two of you. Your detailed 4 page run sheet is complete. Hold on. Who’s going to make sure all this goes to plan?
Let’s hope you’re not planning on asking family to help. They should be celebrating and you should too. Sit back, take your time, be with each other, because your wedding coordinator(s) has it all under control. We are the one that will keep calm in all situations.
We are experienced and equipped to manage and bring everything together on your big day. We sit with you weeks leading up to your wedding and discuss all details. We check in with your suppliers and confirm every aspects. On the day, we ensure your suppliers have fulfilled their duties. We make sure what's important to you are managed as per your instructions. We queue your bridal entrance, music, and work with the MC to seamlessly run your wedding program. We look after you, bring snacks, drinks or sneak in a vodka for the groom before his speech. We have a wedding emergency kit, and on many occasions we’ve saved the day.
At the end of the event, we take a moment to reflect, breath and soldier on to coordinate all the pack down and bump out.
With us by your side you can relax and enjoy your special day which is exactly what your wedding should be about!

Package includes:

Up to three meetings to discuss and finalise your on day coordination details

Unlimited email, phone/online support

Creation of wedding day program, if needed

Two site inspections

Wedding rehearsal attendance and coordination

Liaising with all suppliers, confirming details and specifications

Confirm final numbers to suppliers as needed

On day coordination of suppliers arrival and set up

On day management of wedding program & timeline

On day set up & pack down, as required

Post event review and report sent for your records

We manange the following:

Coordinate all suppliers (Decorators, florists, hiring companies, set up crew, bar, caterer, venue, Celebrant…)

Manage the wedding program alongside MC and entertainment

Guest greeting

Take care of bridal party, family, VIP guests, guests that needs special assistance and those with dietary requirements

Lighting and sound checks

Queue entrances and musics

Pack your belongings as per your instructions

Crisis management in case of emergencies or unforeseen weather occurrences

Check the lay out and set ups are as per your wishes (place cards, cake, decor, ice cream cart, photo booths, mobile bar…)

Confirm and count guest attendance for you and your caterer